Scenarios/Real Estate Agent

Real Estate Agent

Digital Open House Sign-In Sheet

Replace the paper clipboard with a form that captures leads and shows buyer intent.

Free tierUpdated March 2026

The situation

You host open houses most weekends and currently use a paper sign-in sheet on a clipboard by the door. Half the handwriting is illegible, you lose sheets between showings, and you have no way to quickly see which visitors are serious buyers versus casual browsers. You want a digital sign-in that captures clean contact info and buying intent, with a webhook that notifies you the moment someone signs in.

What they said

I need a digital sign-in sheet for my open houses

What the agent builds

1Collect

Create the sign-in form in one call

curl -X POST https://sutrena.com/api/pipeline \
  -H "Authorization: Bearer st_live_k7xM9..." \
  -H "Content-Type: application/json" \
  -d '{
    "name": "Open House Sign-In",
    "fields": [
      { "name": "name", "label": "Full Name", "type": "text", "required": true },
      { "name": "email", "label": "Email Address", "type": "email", "required": true },
      { "name": "phone", "label": "Phone Number", "type": "tel", "required": true },
      { "name": "currently_renting", "label": "Currently Renting?", "type": "checkbox" },
      {
        "name": "buying_timeline",
        "label": "Buying Timeline",
        "type": "select",
        "required": true,
        "options": ["Just Looking", "3-6 Months", "Ready Now"]
      },
      { "name": "pre_approved", "label": "Pre-Approved for Mortgage?", "type": "checkbox" }
    ],
    "successMessage": "Thanks for stopping by! We'"'"'ll follow up within 24 hours."
  }'

One call creates the sign-in form. After the open house, query submissions via the API to review visitor count and buying intent. Pull up the hosted form URL on a tablet at the door.

What you get

  • Digital sign-in form with contact info and buying intent fields -- all from one sutrena_collect call
  • Hosted form URL ready to open on a tablet at the door
  • Submissions queryable via API to review leads, buying timelines, and pre-approval status

Why this works

A paper clipboard gives you scribbled names you can barely read. This gives you clean structured data in seconds. Pull up the hosted form on a tablet, set it by the front door, and every visitor taps through in 15 seconds. After the open house, pull submissions via the API to see how many visitors came, how many are ready to buy, and who is pre-approved. No CRM subscription needed for a weekend open house. Automations with condition steps can check the buying timeline field and send an immediate follow-up email to visitors who selected "Ready Now" or are pre-approved — your hottest leads get attention first.

FAQ

Can I put a QR code at the door instead of a tablet?

Yes. Every form gets a hosted URL at /f/{formId}. Print that URL as a QR code on a small sign. Visitors scan with their phone and fill out the form. Works well as a backup alongside a tablet.

I have multiple listings -- do I need separate forms?

You can use one form across all open houses, or create a separate form per listing to keep leads organized. On the Free tier you get 10 projects (forms, pages, analytics, and automations combined), so you can run several listings at once.

How do I follow up with the leads afterward?

Query submissions via the API (GET /api/forms/{formId}/submissions) to see every lead with their email, phone, and buying timeline. Pull them into your email tool or CRM from there.

Can I prioritize hot leads?

Yes. Set up an automation with a condition step that checks the buying timeline. Visitors who select "Ready Now" or check the pre-approved box get an immediate follow-up email, so your hottest leads hear from you first.

What is Sutrena?

Sutrena is the web runtime for AI agents. Forms, Pages, Analytics, Webhooks, Automations — all through 67 MCP tools and one REST API. Your agent creates web artifacts, humans interact with them, and your agent gets the data back. Use any one feature or all of them together.

Pages

Deploy HTML instantly

Forms

Collect structured data

Automations

DSL-based pipelines with 14 step types

Analytics

Privacy-first, no cookies

Webhooks

Slack, Discord, Telegram

Get started in two API calls

1. Get a trial key (no auth, no signup)

curl -X POST https://sutrena.com/api/trial

2. Create anything — a page, form, automation, or analytics site

# Create a form
curl -X POST https://sutrena.com/api/forms \
  -H "Authorization: Bearer st_trial_xxx" \
  -H "Content-Type: application/json" \
  -d '{"name": "waitlist", "fields": [{"name": "email", "label": "Email", "type": "email", "required": true}]}'

# Or deploy a page
curl -X POST https://sutrena.com/api/pages \
  -H "Authorization: Bearer st_trial_xxx" \
  -H "Content-Type: application/json" \
  -d '{"slug": "index", "title": "My Site", "html": "<h1>Live</h1>"}'

Ready to build?

Tell your AI agent what you need. It handles the rest.

Real Estate Agent: Digital Open House Sign-In -- Sutrena | Sutrena